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Development of Land Office Geospatial Database (PDGT)

 

Overview

Currently there are three (3) agencies directly involved in managing land related information in Peninsular Malaysia. Those agencies are the Department of Survey and Mapping Malaysia (JUPEM), State Land and Mines Department (PTG) and District Land Offices (PDT).

Land offices are responsible in handling land administering and transaction, while JUPEM is responsible in surveying the boundaries associated works in accordance with Section 396 of the National land Code (NLC).

In terms of sources of information, there are two (2) the main source of digital data in land administration and management which is the textual data base of land ownership from the Computerised Land Registration System (SPTB) and spatial database of land lots of Cadastral Database (PDUK/DCDB) from JUPEM . SPTB is used to record land titles  and transactions. The data stored is in textual form. PDUK/DCDB is the database that stores information on lots that have been measured spatially. Currently, the data structure for the two databases are different and develop according to the needs of each agency's functions. No unique codes has been establish to ensure both databases can be link especially for Qualified Title (QT).

To better manage land related information, the Land Office requires information from both the database. However, it is difficult to merge the two databases because of the differences in data structures. 

The two systems have different key fields which is UPI field for PDUK/DCDB spatial data and LO or PT Number for land title field in SPTB. Through MyGDI implementation in Malaysia, Unique Parcel Identifier Code (UPI) was introduced as as a means of unique identification of the parcels of land.Meanwhile, data for the field TITLE is a unique identification code for the title issued for a parcel of land.

Following is an example UPI code of a land parcel with the following information. 

State: Pahang (06), Disctrict: Pekan (06) 

Mukim: Bebar (01), Section: None (000) 

No. Lot: 101 

HM Type: Lease Mukim (PM) 

No. HM: 234 

 

So; 

The UPI (Unique Parcel Identifier) code is made up of a combination of the (State + District + Mukim/Town /City + Section + Lot number) codes and equivalent to 060601000101.

The Title (or Title Unique Identifier –UTI) code consists of the combination of the (State + District + Mukim / Town / City + Type of title + Title number) and is equivalent to 060601PM00000234.

The entry for the NO_LOT field in the SPTB data accords to the status of the title; PT number for temporary ownership and JUPEM provided lot number when the ownership is changed to a permanent one.

Beside the SPTB data, the information gathers from the land office includes the Fahrasat Tanah dan Fahrasat Penyelesaian Tanah. Information regarding the land can also be obtained from JUPEM’s Surveys Register,  Lot Register, Survey Record System (SRS) dan e-SRS.

The information the can be obtained from the Fahrasat Tanah includes the PT number, PT file number, PU number, and the title number. The information that can be obtained from the Fahrasat Penyelesaian Tanah includes the lot number, Certified Plan/Pelan Akui (PA) number, PU number, title number and others.

The availability of and information, especially spatial data, in digital form at the Land Office is still limited. Litho plans from JUPEM are used for charting works and approval of land applications. Immediate acquisition of information regarding the status of the land, particularly those held under the temporary title, is impossible Due to their different format, it is not possible to integrate the information with the digitally  SPTB data.

There is a digital spatial database related to land developed by JUPEM called the DCDB (PDUK). DCCB (PDUK) contains the information regarding the ownership of the land. However the currency of the information regarding the ownership of the land cannot be ascertained. This is due to the inability of the suppliers to provide information on the land ownership to JUPEM. It is suggested that the land offices develop a digital spatial information system based on PDUK.

The digital PDUK (DCDB) and SPTB data is a treasure for the development of PDGS in land offices. The development would create a work culture that is based on the digital spatial information. This is in line with the nation aspiration to enhance the utilization of digital information technology so as to provide a fast delivery system with integrity to the public.
 

Scope for the land office PDGT development:

The main objective for the development of PDGS in land offices is to provide digital spatial data that includes qualified titles (HS/QT), final titles (HK/FT) and land parcels that are neither QT nor FT, but have textual information on it. The objective can be achieved by various methods below. 

Matching the spatial DCDB data with the textual SPTB data. The focus is on identifying the types of title and status of the lot that has undergone final survey carried out JUPEM.  The outcome of the matching process will be a list of unmatched lots held under the SPTB and PDUK.

Any unmatched permanent titles in SPTB must be checked with PDUK. For unmatched temporary titles investigation need to be conducted to ascertain the status of survey application. If no application has been forwarded to JUPEM, it is required that the QT plans be digitized. Once the digital QT is complete, a final survey application is made to JUPEM.